Farmington Land Records Access

Farmington land records are maintained by the Town Clerk at 1 Monteith Drive. This office files all deeds, mortgages, liens, and property documents for the town. When you buy or sell real estate in Farmington, the transaction must be recorded here to be official. The clerk keeps an extensive index of all filings. You can search these records to verify ownership, check for liens, or research property history. Farmington uses RecordHub to host its land records online, providing free viewing access for searching at any time. This makes it easy to search from home at your convenience. The clerk also stores maps and surveys that show property boundaries. Documents must meet specific formatting requirements to be accepted.

Free Online Access via RecordHub

Farmington uses RecordHub to provide online access to land records. Unlike some towns, Farmington offers viewing with no subscription fee. This means you can search and view documents free of charge. The database is accessible through the town clerk's website. You can search by name, date, or book and page number. The system shows both an index and images of documents.

The online system is updated daily as new documents are recorded. This means you can find recent sales or mortgage filings within a day or two. If you are doing a title search, this is a quick way to check for liens or other encumbrances. For help using the system, contact Cott Customer Support at 1-800-588-2688 or support@cottsystems.com. The Town Clerk can also provide instructions.

For questions about accessing the online records, call the Farmington Town Clerk at (860) 675-2380. Staff can help you navigate the system, but they cannot provide legal advice. For legal questions about deeds or titles, consult a real estate attorney.

Recording Fees and Document Standards

Farmington follows the state fee schedule for recording land documents. As of July 1, 2025, the fee is $70 for the first page and $5 for each additional page. If the document involves a MERS nominee, the first page costs $160. Copies cost $1 per page, and certification adds $2 per document. Map filing costs $20, or $30 for subdivision maps with three or more parcels. Map copies are $2 each.

Documents must meet certain standards to be recorded. They should be on white paper, 8.5 by 11 inches or 8.5 by 14 inches. Use black ink with a minimum 10-point font. The grantor must sign the deed, and the signature must be notarized. Two witnesses are also required. Names should be typed or printed beneath each signature. The grantee's current mailing address must appear on the document. If the address is missing, an extra $5 fee is charged.

When property is sold, the deed must be accompanied by Form OP-236. This form calculates the state and local conveyance tax. There is an additional $2 fee for conveyance consideration. The clerk collects the tax and forwards it to the Department of Revenue Services. Without this form, the clerk cannot record the deed. Make sure it is filled out correctly to avoid delays.

E-Recording Services

Farmington accepts electronic recording through several approved vendors. These include eRecording Partners (ePN), CSC, Simplifile, and Indecomm. E-recording lets you submit documents online without visiting the office. This is faster and more convenient, especially for attorneys and title companies. You must register with one of the approved vendors to use this service.

Once a document is submitted electronically, the clerk reviews it for completeness. If everything is in order, the document is recorded and stamped. The recorded copy is sent back to you electronically. This process usually happens the same day if submitted during business hours. E-recording is available for most types of land documents, including deeds, mortgages, and releases.

Types of Documents Recorded

The Town Clerk records several types of land documents. Warranty deeds are used for most property sales. The seller promises that the title is clear and will defend it if challenged. Quitclaim deeds transfer whatever interest the grantor has, with no guarantees. These are often used between family members or to clear up title issues. Mortgage deeds create a lien on the property to secure a loan. When the loan is paid off, a release of mortgage is recorded.

Liens can be filed by contractors, tax authorities, or through court judgments. A lien attaches to the property and must be paid before the property can be sold. Easements give someone the right to use part of the land, such as for a driveway or utility line. All of these documents are public records. Anyone can search them to learn about property ownership or debts.

Conveyance Tax Requirements

Connecticut law requires a conveyance tax on most property sales. The state rate for residential property is 0.75% on the first $800,000 and 1.25% on amounts above that. Non-residential property is taxed at 1.25% on the full amount. Farmington also collects a local conveyance tax, the rate of which is set by town ordinance. These taxes are paid by the seller at closing.

Form OP-236 is used to calculate and report the tax. The form must be submitted in duplicate: one copy for the town and one for the state. The town clerk forwards the state's copy to the Department of Revenue Services within ten days. If there are multiple grantors, attach Schedule A. If there is more than one grantee or the grantee is a business, attach Schedule B. These forms are available on the DRS website.

Legal Framework for Land Records

Connecticut General Statutes Title 47 governs land records and conveyances. Section 47-10 states that no conveyance is valid against third parties unless it is recorded in the town where the land is located. This means recording your deed protects your ownership from later claims. The law also requires that deeds be signed, notarized, and witnessed. These formalities help prevent fraud.

The Marketable Record Title Act, found in CGS 47-33b through 47-33l, establishes that a 40-year chain of title is sufficient for marketable title. This law helps clear old defects and claims. If a property has an unbroken chain of title for 40 years, earlier issues are extinguished. This makes it easier to sell property without extensive title searches. The act applies to most types of land in Connecticut.

CGS Title 7 sets the duties and fees of town clerks. Section 7-34a lists the standard recording fees. It also allows for electronic recording if the town clerk chooses to accept it. The law imposes penalties for documents that do not meet formatting requirements. Always check your paperwork before filing to avoid extra fees or rejection.

Historical Records and Maps

Farmington has land records going back many years. Older documents are kept in bound volumes at the clerk's office. Many of these have been scanned and placed online through RecordHub. If you are researching your home's history, start with the online database. It may point you to the right book and page. If the image is not online, visit the clerk's office during business hours.

Maps and surveys are also part of the land records system. These show property boundaries and can help settle disputes. Historical maps can show how the town developed over time. If you need a certified copy of an old deed or map, contact the clerk. They will print and certify it for a fee. Certified copies can be used in court or for title insurance purposes.

Property Fraud Prevention

Property fraud is a concern for homeowners. Criminals may file false deeds to steal ownership. To protect yourself, check your property records regularly. You can do this through the free online portal or by visiting the clerk's office. If you see a document you did not authorize, contact the clerk and the police immediately. You may need an attorney to file a corrective deed or take court action.

Some towns offer fraud alert services that send emails when a document is recorded under your name. Check with the Farmington Town Clerk to see if this service is available. Keep copies of all your property documents in a safe place. This makes it easier to prove ownership if a problem arises.

Nearby Towns and County Resources

Farmington is part of Hartford County. In Connecticut, there is no county-level recording of land records. Each town keeps its own files. Nearby towns include West Hartford, Bristol, and Simsbury. If you own property in multiple towns, you must record deeds in each one separately. Hartford and Newington also have land records offices with online access.

For statewide resources, visit the Connecticut Town Clerks Portal. Over 70 towns participate in this system, which allows you to search across multiple locations. You can also use US Land Records for multi-town searches. The Connecticut Secretary of the State provides information on notaries and business filings.

Contact Information

The Farmington Town Clerk is located at 1 Monteith Drive. For general questions, call (860) 675-2380. The office processes land records in the order received. Most filings are completed the same day if submitted before closing. If you need to record a document, bring it in person or mail it with a check for the recording fee. E-recording is also available through approved vendors.

The clerk cannot give legal advice or prepare documents for you. If you need help drafting a deed, consult a real estate attorney. For questions about property taxes or assessments, contact the Tax Assessor's office. For zoning or building permits, contact the Planning Department. For online system support, contact Cott Systems at 1-800-588-2688.