Greenwich Deed Records Search

Deed records in Greenwich are maintained by the Greenwich Town Clerk at 101 Field Point Road. Connecticut does not record land documents at the county level. Every town keeps its own records. This means all deeds, mortgages, liens, and other property documents for Greenwich land are filed in Greenwich, not in Fairfield County offices. You can search these records online or visit the Town Clerk in person. The office handles warranty deeds, quitclaim deeds, mortgage releases, and subdivision maps. Online portals let you research property history from home. Certified copies must be ordered through the town clerk with appropriate fees.

Greenwich Town Clerk Office

The Town Clerk office in Greenwich manages all deed recordings for properties located in the town. This office is part of Fairfield County, but it operates independently for land records. There is no county recorder in Connecticut. Each of the 169 towns maintains its own land record system. The Greenwich Town Clerk is located at 101 Field Point Road. Staff assist with recording new documents and searching historical records. You can also use electronic recording services to submit documents without visiting the office.

Office hours are Monday through Friday during standard business hours. If you plan to record a document in person, arrive before closing time. Most town clerks stop accepting land records about 15 minutes before the office closes. E-recording is available all day through approved vendors like Simplifile, CSC, and ePN. These services let you upload your deed or mortgage, pay the fee online, and receive a recorded copy by email. The town clerk reviews each submission and either records it or rejects it with an explanation of what needs to be corrected.

Address: 101 Field Point Road, Greenwich, CT 06830
Phone: (203) 622-7894
Website: greenwichct.gov

The Town of Greenwich website provides access to town services, including land records. The image above shows the homepage, where you can find links to the Town Clerk and online record search tools. Greenwich participates in state portals that let you view indexed land records and document images. This system is available 24 hours a day, seven days a week.

Searching Land Records Online

Greenwich land records can be searched through the Connecticut Town Clerks Portal. This system is free to search. You can look up names, addresses, book and page numbers, and document types. The portal displays indexed information and lets you view images of recorded documents. If you want to print or save images, you may need to purchase a subscription. Subscriptions vary in price, but most towns charge around $30 for one month or $100 to $130 for a full year.

Another option is US Land Records. This site lets you search multiple towns at once. Select Greenwich from the dropdown menu. You can then search by grantor, grantee, or document date. The results show you when deeds were recorded, who was involved, and what type of transaction occurred. For certified copies, contact the Town Clerk directly. Online searches are for informational purposes. Official copies come from the town with a certification stamp and require payment of copy and certification fees.

Recording Fees in Greenwich

As of July 1, 2025, the recording fee in Greenwich is $70 for the first page and $5 for each additional page. These fees are set by state law under Connecticut General Statutes Section 7-34a. If your document involves a nominee like MERS, the first page costs $160. The state adds a $2 fee for conveyances with consideration over $2,000. This surcharge funds the conveyance tax reporting system managed by the Department of Revenue Services.

Additional fees apply if your document is missing required information. If the grantee's current mailing address is not on the deed, the town adds $5. If names are not printed beneath signatures, you pay an extra $1. Copies of documents cost $1 per page. Certification adds $2 per document. Maps cost $20 to file, or $30 if the map shows a subdivision with three or more parcels. These fees are the same across Connecticut. Every town follows the state fee schedule.

Document Requirements for Recording

All deeds recorded in Greenwich must meet state formatting requirements. The document must be on white paper, either 8.5" x 11" or 8.5" x 14". Use black ink and a font size of at least 10 points. The grantor must sign the deed, and their name must be printed beneath the signature. The grantee's current mailing address must appear somewhere on the deed. Two witnesses must attest to the grantor's signature, and a notary must acknowledge it. The notary can serve as one of the two witnesses.

These rules come from Connecticut General Statutes Title 47, which governs land records statewide. Section 47-10 requires all conveyances to be recorded in the town where the land is located. Section 47-5 and 47-36c set out the requirements for proper execution and acknowledgment. If your document does not meet these standards, the town clerk will reject it. You must fix the problems and resubmit. This can delay your closing or refinancing, so it is important to prepare documents correctly the first time.

The image above shows Connecticut General Statutes Chapter 821, which covers land and land titles. This chapter includes Section 47-10, the main recording statute, and Sections 47-33b through 47-33l, which make up the Marketable Record Title Act. These laws apply to Greenwich and all other Connecticut towns. They ensure that deeds are properly recorded and that property titles are clear and enforceable.

Conveyance Tax in Greenwich

When property changes hands in Greenwich, both state and local conveyance taxes apply. The state rate is 0.75% on the first $800,000 of a residential sale and 1.25% on the amount over $800,000. Non-residential property is taxed at 1.25% on the full sale price. Greenwich also imposes a local conveyance tax. The local rate is typically 0.25% or 0.35%, depending on the sale price. Check with the town clerk for the current local rate.

You report these taxes using Form OP-236, the Connecticut Real Estate Conveyance Tax Return. This form must be filed electronically through the Department of Revenue Services. The town clerk forwards a copy to the state within 10 days of recording. If your transaction involves more than two grantors, attach Schedule A. Multiple grantees or an entity grantee require Schedule B. Some transfers are exempt from conveyance tax, including gifts between family members and certain trust transfers. Read the form instructions or consult an attorney if you are unsure whether your transfer is taxable.

E-Recording Services in Greenwich

Greenwich accepts electronic recordings through four approved vendors. Simplifile is one of the most widely used. You set up an account, upload your document, and pay the recording fee plus a small vendor fee. The system submits the document to the Greenwich Town Clerk. The clerk reviews it and either records it or sends it back with a rejection notice. If recorded, you receive a digital copy with the official stamp and book-page reference.

The image above shows Simplifile, an e-recording vendor approved by Connecticut towns. E-recording saves time and money. You do not need to travel to the town clerk or wait in line. Other approved vendors include Corporation Service Company (CSC), eRecording Partners Network (ePN), and Indecomm. Each vendor works the same way. You upload the document, pay the fee, and receive a recorded copy electronically.

E-recording works for most land documents, including deeds, mortgages, releases, and assignments. Some transactions that require Form OP-236 may need to be filed in person. Check with your vendor or the town clerk before submitting a conveyance electronically. Maps and subdivision plans may also require in-person filing. The Greenwich Town Clerk can tell you which documents are eligible for e-recording and which must be submitted on paper.

Types of Records Maintained

The Greenwich Town Clerk records all documents that affect title to real estate. This includes warranty deeds, which provide full protection to the buyer, and quitclaim deeds, which transfer only the interest the grantor has. Mortgages are recorded when you borrow money to buy a house. When the loan is paid off, a release or discharge of mortgage is filed. Liens from contractors, tax authorities, and judgment creditors are also recorded. These liens attach to the property and must be satisfied before you can sell.

Other documents include easements, which grant rights to use land for specific purposes like utilities or access roads. Affidavits of title clarify ownership when there is a name change or an error in a prior deed. Condominium documents, including master deeds and association bylaws, are filed when a new condo development is created. Maps and subdivision plans show how land is divided into lots. All of these records are public. Anyone can search them and request copies.

Marketable Title and Title Searches

Connecticut law requires title searches to go back 40 years. This rule is part of the Marketable Record Title Act, found in CGS Title 47. If you can show an unbroken chain of ownership for 40 years, you have marketable title. The root of title must be a document recorded at least 40 years ago. Claims or defects that arose before the root of title are extinguished unless they were re-recorded or fall under an exception.

This law simplifies title searches. Instead of going back to the original land grant, you only need to check 40 years of records. Greenwich land records go back much further, but for most transactions, a 40-year search is enough. Title companies and attorneys use this law to determine if a property has clear title. Certain interests, like easements and mineral rights, may survive even if they are older than 40 years. Always consult a title professional if you have questions about a specific property.

The Connecticut Town Clerks Portal serves more than 70 towns, including Greenwich. This portal is open 24 hours a day and lets you search land record indexes and view document images. The image above shows the portal homepage. You select the town you want to search, then enter a name, date, or document type. The system displays results within seconds. Subscriptions are available if you need to print or save images.

Legal Resources and Assistance

If you need legal advice about deed records, hire an attorney. The town clerk cannot give legal advice or tell you which type of deed to use. An attorney can prepare deeds, review title, and handle complex transactions. The Connecticut Secretary of the State provides business services and notary information, but does not offer legal referrals. The Connecticut Bar Association may help you find a real estate attorney in Greenwich.

Legal aid organizations serve low-income residents who cannot afford private attorneys. Statewide Legal Services of Connecticut offers help with housing issues, which sometimes involve deed questions. Their services are free for those who qualify. You can find contact information on the Connecticut Judicial Branch website. The judicial branch also provides self-help resources and court forms for people representing themselves in legal matters.

Nearby Cities and Towns

Greenwich is located in southwestern Fairfield County, near the New York border. Stamford is just to the east and maintains its own land records at the Stamford Town Clerk. Norwalk and Bridgeport are further east along the coast. Each town has its own clerk, its own online system, and its own office hours. If you own property in multiple towns, you must search each town separately. Connecticut does not have a statewide database that combines all land records.

Fairfield and Westport are also nearby. Both participate in the Connecticut Town Clerks Portal. When researching property in the Greenwich area, make sure you know which town the land is in. Addresses can be misleading, especially near town borders. Check the property tax bill or ask the seller to confirm the town name. Recording a deed in the wrong town can delay closing and create title problems that are expensive to fix.